Support System

Babysitter Childcare Support Voucher Program

support_07Since 2017, Gunma University has used the “Babysitter Home Visit Program System” conducted by the All Japan Childcare Services Association (ACSA) under a contract from the Cabinet Office. Gunma University partially subsidizes the fees when an employee of the university uses home childcare services, and the university has started the “Babysitter Childcare Support Voucher Program” for supporting employees who must balance both work and childcare.

Eligibility Staff employed by the university (for part-time employees, limited to employees who are paying social insurance) who have a spouse who is working or hospitalized, or staff who otherwise have difficult situations where they cannot work unless they use this service
Eligible children ages Age 0 to 3rd grade in elementary school (up to 6th grade for children with disabilities)
Conditions of use
  • The babysitter service may only be used for enabling the employee to attend work.
    (Vouchers can be used at the babysitter companies within Gunma prefecture shown below.)
  • Vouchers can be used for childcare or assistance within the home of the user (use outside the home is not allowed) and for requesting pick-up at childcare facilities by the babysitter.
  • This applies to services that are 2,200 yen or more per day.
    (This does not include membership fees, transportation costs, cancellation fees, insurance fees, and other fees related to providing of services.)
Discount amount 2,200 yen per household per day
(1 voucher per day, for services costing 2,200 yen or more)
How to use Enter into a usage contract with a babysitter company selected from the list of companies that accept the voucher (see URL below), and then submit an application.
http://www.acsa.jp/htm/babysitter/ticket_handling_list.htm sub

Either bring the Application Formword to the Gender Equality Office (Aramaki Campus, Liberal Arts Building GC), or send it by e-mail, fax, or university mail. The following documents are required when applying for the first time.

  1. Contract with babysitter company (Photo)
  2. Staff ID for applicant (Photo)
  3. Proof of employment for spouse (Photo) (if spouse works at the university, the spouse’s staff ID (Photo) is acceptable), documents showing that spouse is being hospitalized, or other documents providing evidence that the applicant cannot work unless he or she uses the service.

For the first time, once the usage (scheduled) date is determined, please apply at least 10 days before the usage (scheduled) date.
For the second and subsequent times, please fill in the expected number of usages and scheduled dates for one month, and generally, submit this during the previous month (at least 10 days before the first scheduled usage date).

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Once the application is received, the vouchers will be issued and sent by university mail. (This process takes several days.)

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Usage of Babysitter Vouchers
After usage, ask the babysitter company to fill in the required information on the voucher main ticket and reporting ticket stub. The user checks the information and fills in the usage date and usage hours on the voucher main ticket and pays an amount equal to the usage fee written on the voucher main ticket minus 2,200 yen.

  • Voucher main ticket: Separate and submit to babysitter company
  • Reporting ticket stub: Submit to Gender Equality Office (Aramaki)

Users collect the reporting ticket stubs for vouchers from one month and submit them to the Gender Equality Office (Aramaki) until the 10th of the following month using university mail or other means. When submitting, please also include a copy of the work time sheet for instructors and your work attendance record for employees for providing evidence that you worked on the days the vouchers were used.

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If vouchers are no longer needed, please return them to the Gender Equality Office as soon as possible.

Usage Notes

  • A voucher is required for each usage.
  • Vouchers are valid until March 31, 2018. Please be sure to return any unused or unneeded vouchers to the Gender Equality Office (Aramaki).
    The university incurs added costs when returning any extra vouchers to the Association, and so try to plan ahead as much as possible for how many vouchers you will use.
  • Be sure to enter into a contract (registration) with a babysitter company before applying. (A copy of the contract (registration form) is required when applying for the first time.)
    Also, if you changed your babysitter company and entered into a new contract, please submit a copy of the contract (registration form) to the person in charge.
  • One voucher can be used per household per day, a maximum of 24 vouchers can be used in one month, and a maximum of 280 vouchers can be used in one year.
  • Even if a babysitter is used twice in one day, only one voucher can be used.
  • Even if a couple has separate vouchers, only one voucher can be used per household per day.
  • Vouchers can be used for children up to 3rd grade in elementary school and for children up to 6th grade in elementary school if special childcare is required.
    (The phrase “children up to 6th grade in elementary school if special childcare is required” refers to children who have a disabled person’s ID or similar documentation.)
  • Vouchers cannot be used for pick-up at the childcare facilities operated by the company accepting vouchers where the babysitter belongs.
  • Vouchers can only be used at the home of the staff member, and so please ask the babysitter to fill in the usage location (prefecture name).
  • Vouchers cannot be lent or transferred to another person. Also, vouchers cannot be used retroactively before the distribution date.
    Because vouchers are submitted to the babysitter when using the service, submitting when not using the service is not allowed.
  • Please be aware that the usage method, usage conditions, and number of allowed usages may be subject to reevaluation or changes depending on the level of usage, budget, and other reasons.

Companies Where Babysitter Vouchers Are Accepted

The babysitter companies that accept vouchers are limited to those specified by the All Japan Childcare Services Association (ACSA) under a contract from the Cabinet Office. For the companies accepting vouchers, see the All Japan Childcare Services Association (ACSA) website (URL below).
http://www.acsa.jp/htm/babysitter/ticket_handling_list.htm sub

*Information on the companies accepting vouchers is constantly changing, and so please check the above website for the latest information. For details on contracts, please inquire at the respective babysitter company.
*Be sure to enter into a contract (registration) with a babysitter company before applying to the Gender Equality Office.

Inquiries

Gunma University, Gender Equality Office, Contact: Nagayasu (Coordinator), Ueda (Specialized Staff)
Tel.: 027-220-7146 Aramaki Campus, Liberal Arts Building GC 103
email: kyodo-sankaku@jimu.gunma-u.ac.jp